How to fill and file GSTR 1 returns under GST in India
The Goods and Services Tax Return 1 is a document/statement that needs to be filed every month by a registered tax payer. It must contain the details of all sales and supplies made by the tax payer during a particular month.
Once Form GSTR-1 (Outward supply details) is filed by the supplier, the recipient has a visibility of the purchase through the auto-populated Form GSTR-2A (Inward supplies details). After necessary modification, additions (if any) and acceptance in Form GSTR-2, the Input credit will be credited to the recipient’s electronic credit ledger on a provisional basis.
GSTR 1 prescribes the details to be provided by the taxpayer in relation to outward supplies made to the buyer for the relevant period. GSTR 1 needs to be filed by every taxpayer except Composition Scheme taxpayers and Input Service Distributors (as there are separate returns for them). This return is required to be filed by the 10th of subsequent month. (Example: GSTR-1 for the transaction month of April has to be filed before 10th May).
GSTR-1 has a total of 13 headings. However, the taxable person need not worry as most of these will be prefilled. Before we dive deep into the various sections of this return, we need to understand certain terms. These are:
GSTIN – Goods and Services Taxpayer Identification Number
UID – Unique Identity Number for Embassies
HSN – Harmonized System of Nomenclature for goods
SAC – Services Accounting Code
GDI – Government Department Unique ID where department does not have a GSTIN
POS – Place of Supply of Goods or Services – State Code to be mentioned.
Headings under GSTR-1
- GSTIN: Each taxpayer will be allotted a state-wise PAN-based 15-digit Goods and Services Taxpayer Identification Number (GSTIN). The format of proposed GSTIN has been shown in the image below. The GSTIN of the taxpayer will be auto-populated at the time of return filing.
- Name of the taxpayer: Name of the taxpayer will also be auto-populated at the time of logging into the common GST Portal.
- Gross turnover of the taxpayer in the previous FY: This information is required to be filed only in the first year of GST implementation. Next year onwards it will be auto-populated as carried forward balance of the previous year.
- Taxable outward supplies made to registered persons (including UIN-holders) other than supplies covered by Table 6: This head will hold the information about the details of all taxable supplies made by the registered taxable person. This head will cover complete details of Normal Taxable Supplies, Supplies under Reverse Charge, and Supplies by way of an E-Commerce operator.
- Taxable outward inter-state supplies to unregistered persons where the invoice value is more than Rs 2.5 lakh: This head will cover the details of all taxable supplies made to an unregistered person in the different state. However, details are needed to be furnished only when the turnover exceeds Rs. 2.5 lakh.
- Zero-rated supplies and deemed exports: All type of zero-rated supplies, exports, deemed exports (supply to SEZ, EOUs) will be captured under this head.
- Taxable supplies (net of debit notes and credit notes) to unregistered persons other than the supplies covered in Table 5: All the taxable supply which are made to an unregistered taxable person and are not covered under table 5 needs to be furnished under this head. This will mainly cover taxable supplies to the unregistered person in the same state and below Rs. 2.5 lakh in other states.
- Nil-rated, exempt and non-GST outward supplies: All the other supplies whether nil rated, exempt or non-GST which has not been reported under any of the above needs to be reported under this head.
- Amendments to taxable outward supply details furnished in returns for earlier tax periods in Table 4, 5 and 6 [including debit notes, credit notes, refund vouchers issued during the current period and amendments thereof: Details of any kind of amendment in outward supply from previous tax period needs to be reported under this head. Any amendment in debit or credit notes also needs to be provided under this head.
- Amendments to taxable outward supplies to unregistered persons: Any amendment in details of taxable outward supplies to unregistered persons from previous tax periods needs to be made under this head.Consolidated statement of advances received/advance: This head will include all the details of advances received and adjusted under the current period. This will result in increase/decrease of GST liability. Any kind of amendment in advances from earlier tax period also needs to be reported here.
- HSN-wise summary of outward supplies: Here the taxable person will consolidate all his supplies across HSN codes. This section will also reflect high-level information on supplies made and IGST, CGST and SGST collected against it.
- Documents issued during the tax period: This head will include details of all invoices issues in a tax period, any kind of revised invoice, debit notes, credit notes etc.
Prerequisites for GSTR 1
To file the GSTR-1:
- You must be a registered tax payer under the GST with a 15 digit PAN based GSTIN.
- The aggregate turnover of your business should be greater than 20 lakh rupees. 10 lak in case of uttarakhand ,himachal and north east state
- This return applies to all registered tax payers under the GST who have neither opted for the composition scheme nor have a Unique Identification Number (UIN). This return is also not applicable to non-resident tax payers.
- You need to capture the details of all your sales transactions be it intra-state or inter-state, B2B or B2C, at the invoice level. This also includes those sales transactions associated with exempted items, non-GST supplies and stock transfers between your business locations that are located across different states.
Process of filing GSTR 1
Step 1 : A taxpayer is required to login at GST Portal by using his user ID & Password
Step 2 : After Successfully login, user can see his dashboard
Step 3 : Now click on “Service Menu” and then click on Returns and you will reach at GST Return Page. This section shows all the services available on the GST portal. You can select one to proceed further.