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How to create Inventory Stock Group and godown in Tally ERP 9

How to create Inventory Stock Group and godown in Tally ERP 9

Inventory means stock /Goods service Organization (Non trading concern) does not maintain inventory .Trading organization maintain inventory .It deals with only finish goods manufacturing organisation does maintain inventory that is raw material Work in process finish goods.

In tally ERp you can maintain all types of inventory .If you want to maintain inventory .When you create company you have to select maintain A/c with inventory Then you will display Inventory formation menu.

Inventoy Gateway of tally (GOT) Inventory infomation menu

Introduction of stock Groups

Stock Groups are Head of stock Items.Stock group in inventory are similar to Group in Accounting masters.They are helpful in the classification of stock item .You can group stock item under different stock groups to reflect their classification based on some common features such as brand name,Product type quality companies etc .Here you have to create Group and sub group for perfect display of stock in stock summary.

stock group and group are both are different stock group are not compulsory for maintenance of stock

To create Stock Groups

Go to Tally Main > Gateway of Tally ? Inventory Info > Stock group > Create

The stock group menu screen appears as shown below

Create In single create one stock Group of a time in Multiple create you can create multiple stock group none of predefined by default stock group available in Tally ERP 9.

Display in single display stock group can display /View at a time .In multiple display you can display view multiple stock groups.You can not alter and delete stock groups.

Alter : In single alter one stock group can alter / Change at a time .In multiple alter you can alter/change multiple stock group stock group can be delete by single alter only .It is not use for any stock itme (Alt+D for delete)

Quit : By this option you can escap / Quit /Exit form this Menu (Ctrl +Q)

Stock group may varry /Change one one Business to another Business .Create as per Your Business requirement.

Lets see the following example or stock group Sub group and stock item.

Name Group
Soap Primary
Bath Soaps Soap
Dove Bath Soap
Dove 125 Gm Dove
Dove 50 Gm Dove

To create stock Groups

Go to Tally Main > Gateway of Tally > Inventory info > Stock Group > Create

Name Soap
Alias Skip by pressing Enter
Under Primary
Can quantities of item Be added Yes

The stock group creation Screen As shown Below

Press Y or enter to Accept

Name Bath Soap
Alias Skip by pressing Enter
Under Soaps
Can quantities of item Be added Yes

press Y or enter to Accept

Name Dove
Alias Skip by pressing Enter
Under bath Soaps
Can quantities of item Be added Yes

Similarity creates the following stock item

similarly creates following stock Groups

Stock Group Under Can Quantities of item be added
Foods Primary YES
House Hold Products Primary YES
Washing Bar Soaps YES
Washing Powder Soaps YES
Hamam Bath Soap YES
Lifebuoy Bath Soap YES
Lux Bath Soap YES
Rin Bar Washing Bar YES
Vim liquid Pouch Washing Bar YES
Rin Supreme Washing Bar YES
Rin powder Washing Powder YES
Wheel Powder Washing Powder YES
Jam Foods YES
Juice Foods YES
Soups Foods YES
Sauce Foods YES
Tea Foods YES
Ponds Cold Cream House Hold Products YES
Ponds Talc House Hold Products YES
Tooth paste House Hold Products YES
Fair & lovely ayurvedic House hold Products YES
Close UP Tooth paste YES
Pepsodent Tooth Paste YES

Introduction of units of measurement (UOM)

Stock items are purchased or sold on the basis of quantity .The quantity is measured by Units hence It is necessary to create units of Measure. You can have such as numbers meter kilogram and pieces.

 

Create Simple Units of Measure

Go to tally Main > Gateway of tally > Inventory info > Units of measure > Create

Create >

By this option you can display unit of measurement (UOM)

Alter :-

By this option you can alter / Delete unit of measurement

Quit :-

By this option you can escape /Exit /Quit form unit of measurement Menu

 

Type Simple
Symbol Nos
Formal Name Numbers
Number of decimal Places 0
Accept? YES or NO yes

unit of measurement

Press Y or Enter to Accept the Screen.

To display units of measure

Go to Gateway of Tally > Inventory info > Units of measure> Display > Select unit which you want to display

To alter units of measures

Go to gateway of tally>inventory info > Units of measure> Alter >Select unit which you want to alter

 

 

Introduction of go down warehouse /location

Location /Godown are places where stock item are stored .You can check the location wise movement of stock by creating multiple godowns

To activate godown press F11 company features = Select (press F2 inventory features)set /activate maintain multiple godown to YES

 

Godowns:-

Godowns means names of place where you store your business inventory /Stock /Goods in Tally erp9 there is one predefined godown available.

Create (single) :- You can create one Godown at time by this option.

Crate (multiple) you can create multiple godown at time by this option.

Display (single) you can display one godown

Display multiple

Display multiple (multiple) you can display /view multiple godown at time by this option

Alter single: You can alter one godown at a time by this option you can delete godown by this option .

Alter(multiple ) You can alter multiple godown at time by this option

Quit : You can escape /Exit /Quit  by this option

To alter godown

Go to tally main > Gateway of tally (F11)>F2(inventory features > Godowns>Alter

The godown alter screen appears as shown

godown creation in tally

godown creation in tally

Alter Godown as mention below

Name Shop In the place of main location
Alias Skip by pressing Enter
Under Primary
Allow Storage of materials Yes

 

The completed godown alteration screen appears as shown below

Godown alter in Tally ERP 9

Press Y or enter to accept

Allow storage of materials this option will be displayed shown only  if allow advanced entried in master is enabled form f12 configuration

Create warehouse under primary

To display godown

Go to tally main> Gateway of tally > Inventory info > Godown> display > select godown which you want to display

To alter Godown

Go to tally Main> Gateway of tally > Inventory info > godown > Alter > Select godown

Introduction of stock items

Stock item refers to goods that you manufacture or trade .it is the primary inventory entity an dis the lowest level of information on your inventory It is full name of goods /inventory with our stock item you can not maintain inventory .You can to select proper unit of measurement (UOM) For every stock item .otherwise you cannot pass entries.

Configuration f12 configuration screen appeared as shown below

Press CTRL +A to accept

To create stock item

Go To gateway of tally > Inventory info > Stock Item > Create (single )

To create stock item menu screen appears as shown below

Create single :  you can create one stock item at time by this option

Create (multiple) you can create multiple stock item at time  by this option.

Alter (single) You can alter or delete one stock item at item by this option

Alter (multiple)you can alter multiple stock item at time by this option

Quit you can escape /Exit /quit by this option form this menu stock item

Press enter in Single stock item as mentioned below

 

  1. Name : Dove 125 Gm
  2. Alias : Skip by pressing enter
  3. Under : Dove
  4. Units nos
  5. Set standard rates Yes
  6. Standard cost applicable form : Skip by pressing enter
  7. Rate 40
  8. Per nos
  9. Standard selling price applicable form : Skip by pressing enter
  10. Rate : 45
  11. Per : Nos

 

The complete standard rate screen appears as shown below

 

 

 

 

 

standard rate in tally erp 9

standard rate in tally erp 9

 

 

  • Press enter to accept this system
  • Total opening stock item 80
  • Godown : Warehouse
  • Quantity : 50
  • Rate : 40
  • Per skip by pressing enter
  • Amount skip by pressing enter
  • Godown : Shop
  • Quantity : 30
  •  Rate: 40
  • Per skip by pressing enter
  • Amount : Skip by pressing enter

 

 

 

 

 

Updated: August 16, 2019 — 12:59 pm

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